At Hosei University

Fill out the form and submit to the Global Education Center online.

Period of stay renewal

Get a Certificate of student status and an Academic achievement document.
Please issue it with an automatic certificate issuing machine. If it is difficult to come to the school, please apply from the online system.

• Online application form
   
• Statement of Reasons (Those who have repeated a year or took a leave of absence have to fill out the statement of reasons and upload it on the above form)
• If you have repeated a year or took a leave of absence at least once since entering Hosei University, you must submit a statement of reasons each time you apply for renewal.

Application System for Certificates

Please apply them online with points of attention as follows:

• Online application form
• This system is for graduates, but current students can also use it.
• A service fee will be charged to current students as well.
• No application is required for new students before entering Hosei University.

Notice

• There is no choice for certificates of current students. So please request 2 copies of “Certificate of Graduation”, and write in comments as follows:
  “Certificate of students status (in Japanese), and Academic achievement documents (in Japanese), 1 copy of each
• New students applying during the fall semester immediately after enrollment should apply for a Certificate of student status only.
• For non-regular students, please enter “one certificate of graduate (Japanese)” and enter “one certificate of student status (Japanese) for visa renewal” in the contact information.
• Those who have advanced from non-regular students to regular students

• If you are renewing your visa in the fall semester
  Please enter “Graduation Certificate (2 copies・Japanese)” , and enter “Certificate of student status of regular student and non-regular student for visa renewal (1 copy each・Japanese) ” in the “Contact Information” field.
• If you are renewing your visa in the spring semester
  Please enter “Graduation Certificate (3 copies・Japanese)” and enter “Certificate of student status and Academic achievement document of regular student and Certificate of students of non-regular student for visa renewal (1 copy each・Japanese) ” in the “Contact Information” field.

At the Immigration Bureau

1. After you finish the submission of the form, Hosei University will send necessary documents to you by email.
Please bring the following documents and apply for extension of your period of stay at the Immigration Bureau.

• Application for Extension of Period of Stay (for applicant 3 sheets)
• Application for Extension of Period of Stay for organization 2 sheets (mailed from Hosei)
• Certificate of student status
  (If you apply before enrollment, Certificate of admission from Hosei University)
  (Certificate of enrollment for visa renewal for non-regular students)
• Academic achievement document
  (Not required for new students applying before admission or during the fall semester) ※1
• Application for permission to engage in activity other than that permitted under the status of residence previously granted
• List of Documents to be Submitted and "confirmation document"  (Example)
• Residence card
• Passport
• Student Card Status (Not required if you apply for change of residence status before enrollment)
• Certificate of course registration
• Letter of financial support (A copy of the supporter’s bankbook or income proof can be substituted as a letter of financial support. If it is not written in either English or Japanese, attach the translation of the document.)

Documents to be submitted depending on the situation

• Certificate of enrollment and Certificate of Graduation at Japanese language school(In case that you apply for extension of period of stay for the first time at Hosei or before enrolling Hosei)
  *Not required for those who directly enrolled in Hosei University after graduating from high school in their home country
• Statement of Reasons(In case that you have repeated a school year or have taken a leave of absence)*
  *Please fill out the above Statement of Reasons and submit to both the Immigration Bureau and the Global Education Center

※1　The following documents are required for students who have entered a regular course of study from a non-degree student.

• To renew in the fall semester：Certificate of student of non-regular student (Academic achievement document is not required)
• To renew in the spring semester：Academic achievement document for regular student, Certificate of student for non-regular student

Please note that it may take a while before issuance of certificates/documents by Hosei University.
Thank you for your understanding.

★Upload the front and back of your new Residence Card after having received new one.
Please be aware that we may not be able to provide you with information about scholarship, etc if we cannot confirm your valid residence card.

• Residence card application form

When your period of residence status is approaching (or has expired)

Even if your period of stay expires while you are waiting for permission after applying for a change of status of residence, you can continue to stay in Japan with your previous status of residence for two months after the expiration of your period of stay (or until you obtain a new card, whichever is shorter). (= Special Period)

However, you will need to go through the procedures for your national health insurance and Individual Number Card . Please note that your MY NUMBER CARD  will automatically expire when your period of stay expires, even if you are renewing your status of residence or applying for a change, and it will take time and money to reissue it. Please see below for details.

• When you are in the process of renewing or applying for a change to your period of stay and your current period of stay is about to expire

After you get your new residence card

Submit your new residence card to the Global Education Center

Once you have obtained your new residence card, please submit it immediately via the link below. If we are unable to confirm your valid residence card, we may not be able to provide you with information about scholarships, etc., so please be sure to submit it.

• Submit your updated residence card

MY NUMBER CARD Procedures

If you have a My Number card, even if you change your residence status, your My Number card will automatically expire at the end of your previous residence period.
If your card expires, it will need to be reissued, which takes time and money, so be sure to complete the following procedure at your city office before it expires.

• Time: Before the expiration date of your previous residence permit and from the day after you obtain your new card
• Items that need to be updated:
  ①Validity period of your My NUMBER CARD
  ② (For those who have registered for an electronic certificate) Electronic certificate
  ③ (For those who use My Number insurance cards) Insurance eligibility
   
• About updating your My NUMBER CARD (Immigration Services Agency)

National Health Insurance Procedures

If you are not using a My Number Health Insurance Card, you will be issued a "Qualification Confirmation Certificate" listing your insured eligibility information. Please check with city office regarding the issuing method and procedures.
If you are a My Number Health Insurance Card user, please refer to "My Number Card Procedures" above.

Bank procedures

If you have registered your previous residence card with the financial institution you use, there may be restrictions on account transactions once the registration expiration date has passed. There is no need to worry as restrictions will not be imposed immediately, but once you have obtained your new residence card, please check with your financial institution on how to register your new residence card information.