Generally, you must acquire a residence status of ‘College Student’ in order to pursue education at a university in Japan. You may enroll in Hosei University while holding a residence status of ‘Dependent’ or ‘Long-Term Resident’, but in such cases you cannot make use of the various support systems for international students, such as scholarships and tuition reduction/waivers. After we confirm your application, we make and send you the documents. Please go to the Immigration Bureau with the documents.

At Hosei University

Fill out the form and submit to the Global Education Center online.

Changing the residence status

Get a Certificate of student status and an Academic achievement document.
Please issue it with an automatic certificate issuing machine. If it is difficult to come to the school, please apply from the online system.

• Online application form

Application System for Certificates

Please apply them online with points of attention as follows:

• This system is for graduates, but current students can also use it.
• A service fee will be charged to current students as well.
• No application is required for new students before entering Hosei University.
• There is no choice for certificates of current students, so please request 1 copie of “Certificate of Graduation”, and write in comments as follows:
  “Certificate of students status (in Japanese) for application for a change of residence status”

• Online application form

At the Immigration Bureau

After you finish the submission of the form, Hosei University will send necessary documents to you by email.
Please bring the following documents and apply for extension of your period of stay at the Immigration Bureau.

• Application for a Change of Residence Status (for applicant 3 sheets)
• Application for a Change of Residence Status for organization 2 sheets (mailed from Hosei)
• Certificate of student status (Incase you apply for change of residence status before enrollment: Certificate of enrollment)
• Student Card (Not required if you apply for change of residence status before enrollment)
• Application for permission to engage in activity other than that permitted under the status of residence previously granted
• List of Documents to be Submitted and "confirmation document"  (Example)
• Residence card
• Passport
• Letter of financial support (A copy of the supporter’s bankbook or income proof can be substituted as a letter of financial support. If it is not written in either English or Japanese, attach the translation of the document.)
• Certificate of course registration
• Statement of Reasons (You have to explain why you will change your residence status)

Please note that it may take a while before issuance of certificates/documents by Hosei University.

When your period of residence status is approaching (or has expired)

Even if your period of stay expires while you are waiting for permission after applying for a change of status of residence, you can continue to stay in Japan with your previous status of residence for two months after the expiration of your period of stay (or until you obtain a new card, whichever is shorter). (= Special Period)

However, you will need to go through the procedures for your national health insurance and Individual Number Card . Please note that your MY NUMBER CARD  will automatically expire when your period of stay expires, even if you are renewing your status of residence or applying for a change, and it will take time and money to reissue it. Please see below for details.

• When you are in the process of renewing or applying for a change to your period of stay and your current period of stay is about to expire

After you get your new residence card

Submit your new residence card to the Global Education Center

Once you have obtained your new residence card, please submit it immediately via the link below. If we are unable to confirm your valid residence card, we may not be able to provide you with information about scholarships, etc., so please be sure to submit it.

• Submit your updated residence card

MY NUMBER CARD Procedures

If you have a My Number card, even if you change your residence status, your My Number card will automatically expire at the end of your previous residence period.
If your card expires, it will need to be reissued, which takes time and money, so be sure to complete the following procedure at your city office before it expires.

• Time: Before the expiration date of your previous residence permit and from the day after you obtain your new card
• Items that need to be updated:
  ① Validity period of your My NUMBER CARD
  ② (For those who have registered for an electronic certificate) Electronic certificate
  ③ (For those who use My Number insurance cards) Insurance eligibility
   
• About updating your My NUMBER CARD (Immigration Services Agency)

National Health Insurance Procedures

If you are not using a My Number Health Insurance Card, you will be issued a "Qualification Confirmation Certificate" listing your insured eligibility information. Please check with city office regarding the issuing method and procedures.
If you are a My Number Health Insurance Card user, please refer to "My Number Card Procedures" above.

Bank procedures

If you have registered your previous residence card with the financial institution you use, there may be restrictions on account transactions once the registration expiration date has passed. There is no need to worry as restrictions will not be imposed immediately, but once you have obtained your new residence card, please check with your financial institution on how to register your new residence card information.